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Letter Examples II - Scientific and business Correspondence

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Scientific and business Correspondence
Letter Examples II


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31. 5th May, 19..

Dear Dr. Petrova,

I am sending you herewith the May issue of the Proceedings of the Royal Society to call your attention to the article "Natural Evaporation from Open Water and Grass" (page 103).

With best wishes,

Yours sincerely,
Thomas P. Mosbone

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32. 15th May, 19..

Dear Prof. Mosbone,

I am very grateful to you for your letter of 5th May and for sending me the Proceedings of the Royal Society. Thank you very much for calling my attention to the article "Natural Evaporation from Open Water and Grass". I find the article to be exceptionally interesting and helpful in my work.

With best wishes,

Yours sincerely,
Dr. Maria Petrova

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33. January 10, 19..

Dear Professor Chapman,

Recently I have read an abstract of your article published in Chemical Abstracts, 19... "The Ultimate Control of Nucleotide Pattern in RNA." I would be very grateful to you if you could supply me with a reprint of this article.

I shall very much appreciate it if you give due attention to my request as I am in great need of this article for my work.

Thanking you in advance, I remain,

Sincerely yours,
Avgust M. Mironov

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34. January 20, 19..

Dear Dr. Mironov,

In reply to your letter of January 10, 19.. I wish to inform you that your request will get the most careful attention. I have contacted the Publishers and asked them to supply me with several new copies of my reprint. I shall be very happy to send you one.

With best wishes,

Sincerely yours,
S.

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35. Dear Dr. Boltnov,

Looking through my morning mail, I was greatly surprised to see your letter of 19 July 19... I am happy to learn that you have finally recovered from your illness and you are back at work. From your letter I can see you are interested in the work we are doing at our lab. at present time.

As we know, a research team from the National Science Foundation working in Antarctica have put forward several theories that explain the cause of ozone layer depletion. We are engaged in studying accelerated degradation of some materials in laboratory conditions.

In your letter you approach me with a request to inform you about our findings. We have achieved some good results and I would be happy to share them with you. If you have any remarks to make I would appreciate it very much. Since you are also working in the same area, I believe our joint cooperation in this investigation would be fruitful and useful.

Please find enclosed a reprint of my paper covering the abovementioned subject of investigation.

Anticipating an early reply from you, I remain,

Sincerely yours,
Alfred J. Dixon

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36. Dear Prof. Jennings,

I wish to express my sincere gratitude to you for extending to me an invitation to spend a few weeks in your laboratory towards the end of 19.. I accept your invitation with great pleasure. I believe I'll be able to visit your laboratory towards the end of this year, starting December 1st. If that date suits you, please send an official letter to our institute.

In responce to your request I have sent to the Journal "Surface Chemistry" a paper entitled "...".

Since we are interested in the problem of polimer fuels, we would appreciate it if you could supply us with information in the area.

I am happy to inform you that preparation is under way in the Russia for the organization of an International Symposium on... to be held in Moscow, October 20-26, 19... If you find it possible to take part in the work of the Symposium, please inform us the title of your paper.

By the way, Dr. Novinsky is visiting Oxford in July. He asks whether you can arrange for him a series of lectures at your laboratory. Please give your best attention to his request.

Give my best regards to Ann and the kids. I'll be very happy to see you.

Yours sincerely,
Pyotr S. Konstantinov

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37. January 20, 19..

Dear Professor Smith:

I am grateful to for your letter of August 3rd and kind invitation to participate in the 10th Congress of Physiologists in Pennsilvania, but I very much regret to inform you that I am unable to be present as I have a number of urgent mattires to attend to in this country.

As far as my report is concerned I have asked Dr. Bukovich of the Institute of Physiology to read my paper and to present a copy to you for publication in the Proceedings os Physiology.

With best wishes,

Yours sincerely,
A.P.Mukhin

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(in reply to letter # 37)

38. January 20, 19..

Dear Dr. Mukhin:

I acknowledge receipt of your letter of August 7th. I was very sorry to learn that you were not going to participate in the 10th Congress of Physiologists. We were so much looking forward to seeing you among us. Perhaps you will charge your mind at the last moment and find time to come over here for a short trip. If so, please let me know immediately so that I can make all the arrangements for your arrival and hotel accommodations.

Anticipating an early answer from you, I remain,

Sincerely yours,
R.A. Smith

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39. Dear Alfred Manson,

First of all I must apologize for the delay taken in answering your letter of 21st June. Unfortunately, I could not give proper consideration to your letter as I had to leave Minsk on business for a whole month.

I still regret not being in a position to comply with your request at present as I must make a second business trip for a fortnight.

However, I wish to assume you that I shall attend to your request as soon as I get back.

A thousand apologies!

Kindly send my best regards to your wife and to Dr. Jacobs.

With best wishes,

Yours sincerely,
Adrian Nekrasov

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40. Dear Dr. Samsonov,

I feel so sorry I kept you waiting so long for my letter. I must apology for not sending you the reprint earlier. Unfortunately I ran out of my supply and had to make another order for them. It gives me great pleasure to send you the reprint. I hope you will find it helpful in your experiment. As soon as you have the final results, I shall be grateful if you send them to me as I wish to use them for plotting curves.

I am looking forward to hearing from you soon.

With best wishes,

Yours sincerely,
Edward Crawley

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41. Dear Dr. James,

It is a great pleasure to receive your letter of June 8and to find enclosed the material I was so eager to have for my work. The information is indeed of essential importance to me. I realize it took you some time to collect it and I do appreciate it immensely.

Will you please accept my appologies for the trouble I have caused you and allow me to express my gratitude to you once again for giving your kind consideration to my inquiry. If I can help you in some way or other, do not hesitate to write to me.

With best regards,

Sincerely yours,
Alexander Sanders

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42. Dear Professor Brown,

I have just receive your letter of 12th May with a requst to contribute to Physical Review. I am extremely grateful for your kind invitation. However I am afraid I shall have to decline it as only a very limited proportion of my work is connected with the purpose of your journal. My main interests are in igneous rocks.

I express my regret once again, and remain,

Yours sincerely,
Yu. M. Tkachenko

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43. Dear Sir,

We are in receipt of your letter of 3rd March, 19.. and are very thankful for sending us your catalogue and price-list for laboratory refrigerators.

We are very sorry to inform you that we have to decline your offer as we are keenly interested in purchasing other laboratory equipment and devices at the present time.

Yours truly,

R.S. Mikhailenko,
Chief Engineer

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44. Dear Dr. Filin:

As I have informed you in my previous letter, the next regular meeting of the ... Committee is to be held in Paris, February 10-14, 19...

Unfortunately, I haven't receive any information from you so far about whether you are going to participate in its sessions.

Please advice us urgently your intentions so that we can count on your participation, and, besides, arrange for you accomodations at the hotel.

Dr. Commins requests you to send him the official report of your National Committee for 19... by mail, if you are unable to attend the Paris session.

Respectively yours,
Eugene F. Fulton

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45. Dear Dr. Yudina,

I have the pleasure of extending to you an invitation to come and spend 3 months in Oxford towards the end of 19... You are certainly welcome to work in our laboratory. We are quite well equipped with up-to-date facilities to collaborate with you on the study of...

I have been familar with you work for many years and it would be exceptionally interesting and fruitful to discuss biophysics with you.

Please inform us whether you are in a position to come to Oxford towards the end of the year. If not, then let us know what period would be most convenient for you so as to extend an official invitation to you, I assume you will have a grant to cover ypur living expenses in Oxford.

With kind regards,
Yours sincerely,
John S. McKinlev

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46. 12th November, 19..

Dear Colleague,

Our Institute is running a series of experiments on... According to our preliminary data we came to the conclusion that...

Professor L_ of th Instityte of... was kind to inform me of the results of the work carried out in his laboratory. He also mentioned that you were experimenting in..

I would like very much to compare our data with those obtained by you. Would you be willing to inform me what considerations led you to choose... as the stimulant for... and how satisfactory it proved to be.

I am especially interested in the answer to the following questions:

1. ...

2. ...

3. ...

I shall appreciate any information you can find possible to supply me with and look forward to the opportunity of returning the service.

Thank you in advance for a favourable reply to my inquire.

Yours sincerely,
(Signature)

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(favorable reply to letter 46)

47. 24th November, 19..

Dear Colleague,

Replying to your inquiry of 12th November regarding... I am very glad to learn that you are also experimenting in... It gives me great pleasure to send you what data I have on hand.

We chose these stimulants for several reasons:

1. ...

2. ...

3. ...

I hope you find this information of use for you.

In return I would much appreciate it if you would send me your reprint "...".

With best wishes,

Yours sincerely,
(Signature)

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(reply to letter 46 in case of refusal)

48. 24th November, 19..

Dear Colleague,

Your letter of 12th November has reached me today. I appreciate it very much that you have approached me with this particular inqiry.

I very much regret to inform you that I am not in a position to supply you with this information as our laboratory stopped experimenting in... three years ago. If you are interested in the results of our work, I may refer you to Physiological Review, v.36, No 3, July 19...

Furthermore, I receive a reprint from Dr. M_ of the Sherwood Research Center (address) who is dealing with... and if you wish you may refer to my name when writing to him.

If I can be of any help to you in future, do not hesitate to write to me.

With kind regards,

Yours sincerely,
(Signature)

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49. August 3, 19..

Dear Professor Bogdanov:

Our laboratory intends to embark on research into x-ray structural analysis of different biological substances. We wish to investigate the influence of particle additions on the polypeptide crystal structure. Meanwhile, we have started collecting literature along these lines. With this purpose in view we are writing to inquire whether you are able to supply us with a list of references or with any information you have on hand.

Perhaps you can also mention some other prominent researchers engaged in the same experiment to whom I may turn with the same inquiry.

I would very much appreciate it if you would give consideration to my request. In general, we would like to maintain scientific co-operation with your laboratory and establish an exchange of data and information in our field of work.

We trust you will likewise be interested in such contacts. Please accept my apologies for the inconveniences I have occasioned you.

Looking forward to hearing from you and with best regards,

Yours sincerely,
Alfred P. Parker
Chief of Sander's Laboratories

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(reply to letter 49)

50. August 10, 19..

Dear Professor Parker:

It was a great pleasure to receive your letter of August 3, 19.. in which you request me to supply you with a list of references and data which we have at our disposal.

As far as the reference list is concerned I shall be delighted to send it you - I believe by the end of week. With regard to the experimental data I must, with regret, apologize that we are unable to supply you with this information since our data are only preliminary and require verification. We are looking forward to the publication of our paper in Biophysics and I shall be very glad to send you a reprint together with its English translation as soon as it appears.

In your letter you suggest establishing scientific cooperation through the exchange of data and information. We wholeheartedly support this idea of yours and are willing to share with you what material we have available in oyr laboratory. I am sending you under separate cover two reprints which, in my opinion, would be of interest to you. Moreover, we should like to suggest of visits of scientists toth countries. Also an exchange of literature would be desirable.

I trust the reference list is just the thing you need and will be of help to you. If I can be of further assistance, please write to me.

With best wishes,

Enclosure: reference list Sincerely yours,
Sergei M. Bogdanov


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(reply to letter 50)

51. August 18, 19..

Dear Professor Bogdanov:

I acknowledge receipt of your letter of August 10, 19.. and reference list for which I am very grateful. I am also very thankful for the two reprints you have sent me.

They are indeed exceptionally interesting and will certainly be of use to me in my work. In return, I am sending you a book on biophysics which I hope you will enjoy reading.

We warmly welcome your suggestion about exchangeing visits and as a matter of fact I was just planning to include your ciuntry in my visiting schedule for this summer. If you would extend to me an invitation to visit your country, I would accept it with great pleasure.

I am sending you with this letter a few postal cards of my native towm. I hope you'll like them.

I thank you again for satisfying my inquiry. Anticipating a reply from you, I remain,

Sincerely yours,
Alfred P. Parker

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52. 6th May, 19..

Dear Mr. Editor,

I have been a subscriber to your journal for 6 years. Never since has there been a failure in the delivery of the jiurnal for which I am grateful. I am awfully sorry to present my complaints, but I have not receive the March and April issues. I would kindly ask you to inquire into the matter if is not too much trouble for you.

Yours respectfully,
Reader

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(reply to letter 52)

53. 10th May, 19..

Dear Mr. Reader,

We acknowledge receipt of your inquiry of 6th May, 19.. from which we learn that you have not received our journal for March and April. We wish to inform you that according to the decision of the editorial board the journal will appear in a March-April issue and will reach you round the 15th May.

Kindly accept our apologies for the delay,

Yours truly,
(Signature)
Editor

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54. 8th April, 19..

Dear Alexander,

I would be much obliged to you if you could give me some information concerning your method of using standards for calibration.

I am particularly interested in plotting calibration curves and determining the specific activity of part of a section.

I would very much appreciate this information as I wish to compare my data with yours.

It is so kind of you to send me such a nice present, the children like it immensely. Emma sends you her best regards.

I look forward to hearing from you soon.

With best wishes,

Yours sincerely,
Michael

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55. 14th April, 19..

Dear Michael,

I am very glad to get a letter from you and to hear that you and your children are pleased with my present.

As for your request to supply you with information concerning the method of using standards for calibration, I am sorry to learn from your letter that you have not received a reprint of that particular work in the English translation. I put your name on the mailing list, but, perhaps, there is some delay. Anyhow I will certainly inquire into the matter and straighten things out.

In my paper you will find some answers to your inquiry. I hope the information will be helpful in drawing your conclusuons. It goes without saying that I expect to receive the results of your work, either typed or published, it makes no difference.

By the way, have you any information as to the date and place of the next Council Meeting? If you have, kindly inform me so that I am able to schedule my time in the proper way.

With best regards to yourself and to Emma.

Yours sincerely,
Alexandr

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56. 18th April, 19..

Dear Alexandr,

It was a great pleasure to receive your letter of 14th April. I am sorry to have caused you so much trouble for this information. It is indeed kind of you to give so much attention to my inquiry. Just yesterday I received a letter from the distributors in which they express their apologies for the unfortunate delay in delivering the reprint. So I trust there is no reason for you to go out of your way to make inquiries or take any steps. Thank you for the reprint.

I have read your paper with great care. On the whole it has made a great impression on me with the exception of some inferences which I would like to discuss with you personally. I am looking forward to seeing you at the next Council Meeting. Dr. E.S. Roberts informed me that the meeting was scheduled for 10th June. You may expect a letter from him in the nearest future.

I hope you will attend the meeting.

          With best wishes,

Yours sincerely,
          Michael

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57. 16th April, 19..

Dear Mr. Draplin,

I wish to inform you that the meeting of the Council of ... will be held in Vienna, 10-16 June.

We kindly request your participation and ask you to consider this letter an official invitation.

We would very much appreciate it if you would prepare the following information:
1. ...
2. ...
3. ...

We trust we shall see you at the meeting.

With best regards,

ESR/an Eugene S. Roberts
Secretary General
 

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58. July 4th, 19..

Dear Sir,

We write to inform you that we are exhibiting a wide range of our instruments and devices at the IV International Scientific Instruments Exhibition to be held in Prague from 23rd July to 10th September 19...

Please find enclosed a booklet and price-list for your perual. We are looking forward to meeting you and to discussing your possible interest in our instruments and devices.

We shall be pleased to supply you with further information on any instrument or device you may have particular interest in.

ERC:bc Yours faithfully,
E.R. Smith
Technical Sales Manager
Enc.: booklet and price-list

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(reply to letter 58)

59. Dear Sir,

In reply to your letter of 4th July, 19.. we wish to inform you that we are interested in purchasing certain scietific instruments which you are going to exhibit at the IV International Scientific Instruments Exhibition in Prague, Czecho-Slovakia.

We are particulary interested in... and ask you to supply us with firther information and specifications.

We intend to visit the exhibition in July and are looking forward to meeting you and discussing the details.

Yours truly,
S.A. Smirnov
Deputy Director

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60. Dear Miss Mironova,

Professor Cornfield advises me that you have presented him with your book "Behaviour of Plants in Arid Regions." Frankly speaking, I would like very much to have this very book and in return could suggest "Regim of Plants in Cold Areas."

Please let me know if you agree to such an exchange.

Looking forward to a favourable reply, I remain,

Yours sincerely,
M.S. Stanley

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